Artificial Intelligence can remove a lot of the uncertainty that project management entails and make sure the execution is less risky. However, while 85 percent of companies believe AI will give them a competitive advantage, less than 39 percent of organizations have actually put an Artificial Intelligence strategy in place. From taking over mundane housekeeping tasks to predicting major risks, AI makes project management more effective.

Artificial Intelligence can free up time

One of the most useful applications of Artificial Intelligence in project management is for basic organizational work. The technology has the ability to handle administrative tasks through chatbots and virtual assistants. These tasks include scheduling, payments, customer service, and sending reminders to both customers and employees, keeping everyone in the loop throughout a project.

A study by Accenture found that managers spent 54 percent of their time on administrative tasks prior to implementing AI. Once AI technology came into play, that number dropped to only 25 percent. That means managers had 29 percent more time to spend on their other, more impactful work. Not only does offloading basic, monotonous tasks free up time, it also costs less, which brings us to the next point.

… and significantly reduce costs

It may seem counterproductive to spend money on a sophisticated AI platform for project management. However, decision-makers are finding AI project management software actually costs less in the long run than paying human employees to do the work. In a survey by MIT Sloan, 63 percent of company leaders cited lower cost as motivation for switching to AI.

Because Artificial Intelligence can automate many of the time-consuming tasks normally relegated to human employees, it greatly reduces overall labor costs and allows project managers and their teams to focus on the actual “meat” of a project. However, automating those day-to-day administrative labor costs aren’t the only way AI helps companies save money. It also speeds up the sales funnel, reduces the margin for human error and provides insights to avoid risks — all cost-reducing benefits.

Faster and better predictive analytics

Though human employees can certainly create basic plans for managing a project, they may need a little help when it comes to predictive modeling and extrapolating likely outcomes of a job based on data. AI project management tools use machine learning to comb through massive amounts of data much quicker than humans ever could. They then use that information to draw actionable insights like identifying industry patterns or predicting potential bumps in the road throughout a project.

Identifying risks and errors quickly

AI systems can process large amounts of data quickly. That means they can catch errors or problematic tendencies from previous workflows. Without machine learning’s observations, these risks may have been otherwise overlooked. Machine learning tools can scrape data from previous projects and customer profiles, and use it to help predict a given project’s future.

AI-powered programs can provide intelligent guidance on scheduling, budgeting, and resource allocation based on its findings from previous data. However, Artificial Intelligence doesn’t only provide direction at the beginning of a project. The tools available can monitor a project from start to finish and will warn managers if risks emerge, or if a project is veering off track. From there, the technology can provide additional suggestions to get the project back in line.

Understanding the customer and sales journeys

Artificial Intelligence can be particularly useful for project management when it comes to sales teams. It helps managers and salespeople better understand their market and identify which leads show the highest potential. AI-powered sales tools have the ability to create detailed profiles for every potential customer and use them to make informed decisions. For example, Oracle apps recently released new additions to their suite of tools to help sales teams more effectively manage projects.  

The applications’ machine learning resources gather information from the sales profiles to create the most accurate picture of a customer and their probability for success. That information is then evaluated using predictive analytics to identify which prospects are the best to pursue. Those analyses can also be used to provide an accurate forecast of future market trends and allow decision-makers to make well-informed sales projections.

Artificial Intelligence and automation are transforming businesses

Though project management may seem like a simple concept, it is far from a simple task. It requires hard work, deep analysis, and a significant amount of time. By employing project management software backed by artificial intelligence, companies can cut costs, save time, and create streamlined, effective projects on a large scale.

This article was written by our friends at Enlightened Digital. Be sure to check out the blog for more business tips and tricks

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According to research by Sauder School of Business, seating arrangements can have a major impact on the way people think. Old school meetings, with their large sober toned rooms, rectangular tables and formal “boardroom” style seating are now slowly making way for a different kind of room, one that fosters collaboration, with technology at the fore.

A simple, yet innovative product like Airtame is simplifying the way meetings are conducted through its path-breaking technology and the ease with which it can be incorporated into any meeting room.

It allows any computer device – regardless of platform – to be connected to a TV screen or projector via WiFi or ethernet, in conjunction with the Airtame app. It takes seconds and two clicks to start streaming your screens, and the same amount of time to pass over the presenting responsibilities to another colleague or device.

Technology is the way to go

Technology is definitely making inroads into meeting rooms and making the process of conducting meetings more dynamic, yet simple. Screens are getting bigger, too, meaning you have all the more opportunity to present in the most engaging ways.

Meetings rooms are changing into smart rooms with temperature sensors, light sensors and more that sense movement and adjust the temperature accordingly as well as the switching on the lights. This not only saves electricity but also helps the company in doing their part when it comes to going green.

Wired solutions are slowly retracting and wireless solutions are taking its place. There are many myths about the effectiveness of wireless working but, truth be told, the technology is improving with momentum. Airtame is one such solution that is leading the way in helping over 10,000 organizations to go wireless.

With its really small footprint and innovative approach, a lot of companies like GoMore, Lesara, Summ, RTX, etc. have already adopted Airtame in their offices and meeting rooms for flexibility and ease of use.

Say no to passive meetings

Passive meetings are those in which a presenter goes on with their dry and structured agenda while the attendees listen on. One major reason as to why this is ineffective is that the presenter doesn’t hold the attention of the entire audience. This is due to lack of movement or dynamacy in the presenter.

Having Airtame in the meeting room allows for more freedom because it is a truly wireless solution. Anyone who wishes to present can have the app on their smartphone or laptop and can easily connect to the monitor. Being platform agnostic also works in favor of Airtame.

Active meeting rooms give more importance to opinions and sharing of ideas between the attendees.

If there are several people that need to present, the duration between presentations should be minimal to give a sense of continuity. Here too, Airtame takes care of it since it just requires the current person to disconnect and the next person to connect to the shared network.

A well-ordered meeting room gives a feeling of preparation

Meeting rooms are places where ideas are shared and important decisions are made. Imagine welcoming the members of a meeting to a room completely cluttered with cables. Many organizations still rely on VGA, HDMI, and other cables to connect laptops and other devices to the projector or monitor. This gives the attendees a feeling that there is a lack of preparation.

Airtame is a wireless screen mirroring solution that can easily solve the problem of cable clutter in a meeting room, plus save IT support a lot of time in fixing (and untangling!) them. It requires the software to be present on your device and mirroring to the screen can be completed in a few easy steps.

Plug in the Airtame device to the HDMI port of the screen and select the correct video source. There, you’ll be prompted to download the software on your device, and then it is as easy as connecting it the WiFi network and clicking on the screen mirroring button.

Not only does Airtame allow the opportunity for you to ditch cables, it also allows meeting participants to move around freely with their devices, and not be tethered to the front of a meeting room, awkwardly propped up against the TV due to a short connection cable. Psychologically, the freedom to roam allows any meeting room presenter to establish more presence, and engage better with what might often be procrastinating, disengaged meeting participants.

This piece was originally published on The London Economic website.

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