We want to help ease the transition and explain how a smooth and successful rollout of our devices can be obtained. In this article, we’ll share with you how to motivate employees and get the most out of Airtame.

This article seeks to help office environments which have already purchased and installed Airtame, looking at how to set-up Airtame for business purposes. Looking for a step-by-step guide for mass deployment? Here’s a helpful article on how to batch install, setup, and customize all devices.

Know these key features

The key features that make Airtame an improved experience for any office environment are:

1. Airtame is designed for meeting room environments, presentations, and group collaboration. Use it for teamwork with a sketch program, display your slideshow with no flaws or show files, images, and notes.
2. Airtame Cloud makes it easy for you and your IT team to remotely manage and monitor all devices and screens, making the whole workplace run more smoothly.
3. With Airtame, showing something to a work colleague on the other side of the room is effortless since you can stream your screen to a TV near them.
4. Get the most out of digital displays even when no one is streaming to Airtame. Never lose track of information or metrics since they’ll be continuously displayed around the office. Up your digital signage game with artful content, set a KPI dashboard, slideshow, public website, custom image or one of our Homescreen app integrations.
5. All digital signage content is updated and refreshed the moment you make changes to it in the Cloud.
6. Airtame is effortless to use for all employees and staff without the use of thick paper manuals or IT help. The guide layout can be edited to suit your company profile and a language of your choice. That way, your screens are always welcoming users with a set of simple guidelines that match their preferences.

If you haven’t purchased your first Airtame yet, here’s a quick demo of the product, and how it could help you and your colleagues at work:

Set up success criteria

Look at the quality and financial metrics before the rollout, so you have something to compare with and analyze afterward. Outline what success looks like after deploying Airtame in your company. This will help you focus on the progress and later make the adjustment process a lot simpler.

Some things to consider could be the number of Airtame apps downloaded, support ticket count, amount of troubleshooting, and speed of setup.

If you’re able to consider what challenges or risks you might face, the rollout will go more smoothly. If your current setup is a lot different than what it will look like after rolling out Airtame, that’s something you have to bear in mind too.

Communicate the rollout (with excitement!)

Even before the rollout, you should communicate that changes will be occurring. Inform employees of the new features they will experience, how it benefits their daily work, and what improvements they can expect to see. In short, how simply it is for your colleagues to connect their laptops to a screen while in meetings.

This lets employees get more comfortable with the rollout and reduces some of the stress tied to changes in the workplace. You might even be able to recruit a few “ambassadors” that are excited about the new changes, who can communicate the benefits to their teams as well.

Explain what motivated the change, and address the fact that it takes a collective effort to manage a successful rollout. When you communicate the changes, remember to announce what exactly will change, how Airtame will help employees perform better, and what they should expect in every situation where Airtame is used.

Configure your setup

Consider who should have administrative rights and who should be regular users in your organization. Many office environments have clients coming and going who need to present material on displays as well, so make sure you’re prepared for guests.

Display simple connection instructions on the Homescreen, personalized for your convenience. That way, using Airtame in your organization quickly becomes common knowledge both for employees coming in every day and outside visitors who need easy guidelines at a glance.

You can’t be sure what device your guests are using or what IT regulations they must adhere. If your guests aren’t allowed to download external programs such as the Airtame App, they can use the guest app, downloaded or hosted on a local memory stick.

As the IT admin, you’ll want to set up administrative rights for yourself but perhaps other individuals as well. It could be for employees who need to be able to access and update content while you’re on vacation.

To make the process of updating content easier, have an internal forum where content updates can be discussed so relevant administrators know what to display.

Start training

To better understand how Airtame works, we suggest doing live demonstrations on how to connect and stream so your colleagues quickly become familiar with the product. We also suggest sharing this ‘What is Airtame?’ video with the entire company, which shows you how easy Airtame is to use.

Add an extra layer of security

You can get access to user rights in the Cloud. If you want extra security in your office environment to make sure screen content gets an additional layer of protection, set up PIN-Code Connect and Password Protection.

With PIN Code Connect, only users watching the TV can connect and start streaming. Each time they want to stream, they have to enter a randomized 4-digit passcode. Password Protection ensures that settings for a particular or all devices are locked so no one can change them or the content.

In the Airtame Cloud, you can invite other users to join the Cloud account you’ve set up. In the Cloud, you’re able to update the devices in bulk, edit individual setting as well as update digital signage content.

Offer continuous support

If you have an IT admin, make sure this person has been identified as the “trainer”, who can help onboard the rest of the employees and be the designated helper if issues should occur. This person should provide ongoing information on updates or other functionalities to help the rest of the staff achieve the full potential of Airtame.

Get started with digital signage

Even if you haven’t used digital signage as a means of communication before, digital signage is likely something your office can benefit from.

Use your screens to show an image, website or custom dashboard when no one is streaming to Airtame. This is also a great way to greet potential visitors to your office, with personalized backgrounds on your standby screens, and simple instructions to follow when you are ready to get going and start presenting.

And then there’s more! Our recent update gives you access to four app integrations that will prove useful for digital signage in the office as well for greater functionality and aesthetics.

Use Trello for smarter team collaboration, display artful imagery for inspiration or set up world clocks for other office branches.

Analyze and adjust

Usually, when you roll out a new technology, the hardest part is getting people onboard. Once they’ve seen how Airtame can help them work more effectively, all that’s left to do is keep an eye on how you can better the product for your environment.

Keep working with all employees and hearing what they have to say about the new product that they’re now using on a daily basis. We suggest actively soliciting feedback from employees on how to improve the experience and even sharing this with Airtame to improve the product itself.

Identify areas of improvements as you start using Airtame. Is there anything you’re missing in your environment, any product development you would like us to focus on building? Don’t hesitate to reach out and let us know how we can help you work smarter.

Looking for insights on how to do an Airtame rollout in a classroom or educational environment? We’re here to help.

The post How to do a successful Airtame rollout in a business appeared first on Airtame.

We try to make things run as smoothly as possible for our partners who use Airtame but, sometimes, implementing a new technological tool can be challenging. Getting deployment right depends on everything from leadership to staff and student engagement and quality training.

In order to help you make the most of Airtame in your educational setting, this article outlines everything to take into account — from the preliminary questions to consider before purchase, to ongoing processes for maintaining Airtame, and re-training key staff members and keeping your student body engaged. Your school will be up and running with wireless streaming in no time!

Looking for a step-by-step guide on mass deployment? Take a peek here. And here’s a quick overview of Airtame:

Make sure that investing in wireless technology is the right choice

Before investing in a new technological solution, make sure that you have asked yourself these relevant questions that will uncover whether this is the right choice. These can involve anything from budget considerations to which computers and displays are most commonly used.

You should also be sure that people want the change. No decision should be made before taking into account the preferences and concerns of educators and other staff members. IT administrators must also be involved to ensure that deployment will be realistic from a technical standpoint.

Do your research to see if Airtame is the best match for your particular needs, by taking into consideration how it compares to other solutions (check out our comparison articles here).  Even when you feel confident that it’s the optimal solution, double check that the requirements for using Airtame can be met.

We understand that funding can be tight, which is why we run a 30-day risk-free trial, to give you peace of mind, and to help offset any uneasiness about investing in a specific solution before getting to test it out first-hand.

Still in doubt? Let’s talk your questions through in a demo call. Don’t have the time? Check out our recorded Airtame for education demo:

Install and configure Airtame

Perhaps you will buy 40 Airtames for your school or institute – or perhaps you will buy 400. You may be using Airtame for a television or projector at the front of a classroom, or in a hallway, lobby area, or assembly hall. Whatever the case, the initial setup will require some planning.

First, think in advance about how you want to power the Airtames (i.e. through the USB port of your display or with the AC adapter that comes in the box). You could also use a PoE (power over Ethernet) solution for your devices. Consider the physical layout of each room, and whether or not the chosen setup can be accommodated.

Second, take into account if the devices will be at risk of theft, and physically secure them according to your judgment.

Third, consider an efficient labeling system that will be used for each Airtame based on its location (e.g., Biology Lab, Lobby Left, Classroom 24, etc.). Later on, you can save the same name on the label to a given device’s settings.

Fourth, plan how you will configure the devices. Configuration refers to how you will connect Airtame to the local network, and the settings you will turn on for each device (e.g., Pin Code Connect, Password Protection, Resolution, AirPlay, etc.).

Many educational settings have various groups of people who’ll want to present wirelessly—teachers, students, parents, guest speakers, etc.—and they’ll all need access to Airtame regardless of which network they’re on.

Start streaming – and test, test, test

Once you have physically installed and configured Airtame, it’s time to start streaming! We highly recommend having students, teachers, and IT administrators stream to Airtame from the various platforms used with your environment (be they Chromebook, Mac, Windows, Linux computers and/or iOS and Android mobile devices).

You can share your computer screen to one Airtame-equipped screen, or to multiple screens at the same time. During testing, judge image, video, and sound quality when streaming different kinds of content.

You can always reach out to our support team if you encounter any challenges. We also have a help center with articles to help guide your IT administrator (and everyday users) each step of the way. During this phase of testing, it may be useful to:

1. Test your Airtame setup to make sure each device is detectable.

2. Calibrate your display for the best possible image quality.

3. Test and improve streaming: including audio and video streaming.

4. Test and improve your WiFi network for better overall performance.

4. Get your devices on Airtame Cloud

Airtame Cloud, used for the easy management of your screens is available at https://airtame.cloud/ and is completely free. You simply set up a Cloud account with your work email, and then start adding Airtame devices to the platform. Once this is complete, you will be able to monitor and make changes to devices even when working remotely.

Cloud management is great for ease of use when it comes to the mass deployment and upkeep of dozens or even hundreds of Airtames.

One-on-one changes can always be made to an individual Airtame through the Airtame app, such as in the case of a teacher wanting to update something specific for a particular class. The Airtame app is handy for the everyday user, and Airtame Cloud is the best possible way for IT administrators to monitor performance and manage settings throughout the entire school.

One Airtame customer, Lake Superior College, has seen support tickets drop by 80% since deploying Airtame. This is due to the efficiency that Airtame Cloud, and other features, can provide when deployment is done right.

Get rolling with digital signage

When no one is streaming to Airtame for a class presentation or meeting, it can be used to show an image, website, or custom dashboard. This lets you make the most out of the displays that are already in use in classrooms or public spaces throughout the building, and can easily be updated via the Airtame app or from Airtame Cloud.

You could display the school’s website or its logo along with a welcome message to visitors on career day, or you could have the class timetable shown when students are working on independent assignments. You could even show a clock ticking down the time until a test is over, or an image of a famous painting as the backdrop of an art class.

Administrators can use Airtame Cloud to instantly display relevant mass communication (related to fire drills, directions for guests, or other public service announcements) across a building or entire campus. There is a multitude of ways to use signage to make a learning environment that much more safe, organized and inspiring.

Teachers and other staff should have a way to either update this content themselves, by having access to the device settings (which can be password locked), or, alternatively, there should be a simple forum for requesting that the relevant administrators update digital signage on an ongoing basis through Airtame Cloud.

Train teachers – and students

Training teachers and students will be an essential part of making the most of the devices. Showing people what they can do with technology, that they could not do previously, is the best possible way to demonstrate value. Meaningful change can only occur when this is realized in the long-term.

A single training session won’t be enough to ensure that old habits don’t kick back in soon after. Ongoing workshops and one-on-one sessions with an instructional technologist can help to sustain steadily increasing use of all the different features of Airtame.

While individual instruction is effective, a complementary learning tool is to have a landing page that gives everyone an overview of why you’ve chosen Airtame, and how it works.

A great example is this one created by Boston Public Schools who have taken a special initiative to take full advantage of their investment. Our team is of course always happy to assist over the phone, and by offering written instructions such as our printable guides and help center articles.

Continue updating, teaching, and learning

Airtame is a living product, meaning that we’re continually working on improving the user experience and product in order to help you use your screens better.

The Airtame Cloud platform offers a centralized and efficient way to make sure that all the devices are up to date. Ensuring quality control is also made easier by staying in touch with Airtame’s support team, in order to learn about relevant developments as well as get answers to any questions or concerns.

Airtame can help unlock more collaborative learning, one teacher, and student, at a time. With a steady influx of new educators and students, it’s important that training is ongoing, and that everyone has the time to peacefully move into a new method of teaching, and learning, in an increasingly wireless world.

If you have questions or need assistance with setting up Airtame in your environment, please get in touch via:

• Our live chat at www.airtame.com
• Email at support@airtame.com
• Booking a call

The post Things to consider when rolling out Airtame in schools appeared first on Airtame.