The Personal Data Regulation from the EU, which took effect from May 2018, has led to stricter requirements for personal data security. The regulation is called the General Data Protection Regulation and is abbreviated GDPR
Airtame is a global company with its headquarters in Denmark with a subsidiary in the US. This means that personal information may be used, processed, and transferred to the United States and other countries or territories and those countries or territories may not offer the same level of data protection as the country where you reside, including the European Economic Area. However, Airtame will ensure that appropriate or suitable safeguards are in place to protect your personal information and that transfer of your personal information complies with applicable data protection laws. Where required by applicable data protection laws, Airtame has ensured that service providers (including other Airtame affilidansates) sign standard contractual clauses as approved by the European Commission or other supervisory authority with jurisdiction over the relevant Airtame data exporter (which typically will be your employer)
In the sense of personal legislation, Airtame is data responsible. Any contact regarding employee data can be sent to the company’s HR / finance department. (email@example.com)
The HR / finance department collects personal data from each individual employee.
We collect and process personal information in order to perform our HR and administrative activities, including job placement, temporary services, payroll, recruitment and selection, personal development and employability, payroll administration and personnel management etc
Examples of personal information include but are not limited to:
Personal data in connection with personnel administration is processed in accordance with the Danish Data Protection Agency’s guidelines. Consent is not required for the processing of this information as long as the processing is necessary for the purpose. However, when using employee photos for external use, separate consent from the employee is required and this consent can be revoked at any time.
Information may be transferred to external partners who process the information on our behalf. We use external partners for, among other things, receiving and storing applications and CVs, personnel and payroll administration as well as measuring employee satisfaction. These companies are data processors and under our instruction and process data for which we are the data controller. The data processors may not use the information for any purpose other than fulfilling the agreement with us, and are subject to confidentiality about this. We have entered into written data processor agreements with all data processors.
Relevant data for documentation for public authorities are stored for 5 years. Except as otherwise permitted or required by applicable law or regulatory requirements, Airtame endeavors to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.
Airtame will secure and protect your personal information against loss or illegal use. We do this on the basis of physical, administrative, organizational and technical security measures.
Airtame protects your personal information and has adopted internal rules on information security, which contain instructions and measures that protect your personal information against unauthorized publication and against unauthorized access or knowledge of it.
We have established procedures for allocating access rights to those of our employees who process personal data. We control their actual access through logging and monitoring of the systems where required.
In the event of a security breach that results in a high risk for you of discrimination, ID theft, financial loss, loss of reputation or other significant inconvenience, Airtame will notify you of the security breach as soon as possible.
Airtame’s safety procedures are continuously revised on the basis of the latest technological developments.
Under the Data Protection Act, you have a number of rights.
The rights are as follows:
If you are a California resident, the processing of certain personal data about you may be subject to the California Consumer Privacy Act (“CCPA”) and other applicable California state privacy laws. Please refer to our Additional California Privacy Disclosures below.
For various reasons, Airtame ApS may at any time choose to make changes or additions to this statement of personal information. The latest privacy statement can be read at any time in Notion.
This version was prepared in May 2022.
If you are a California resident, the processing of certain personal data about you may be subject to the California Consumer Privacy Act (“CCPA”) and other applicable California state privacy laws. Beginning January 1, 2020, the CCPA gives you certain rights with respect to the processing of your personal data (known as “personal information”, as described in under the CCPA).
Right to know request
Under the CCPA, you have a right to request information about our collection, use, and disclosure of your personal information over the prior 12 months, and ask that we provide you with the following information: